Privacy Policy
This policy describes how the personal data of visitors and
participants are collected and processed on the site www.cipam.re,
as part of the organization of CIPAM 2026 (International Plant Congress)
Aromatics and Medicinal Plants, Reunion Island, October 30 – November 3, 2026).
Data controller
The site is jointly published by the University of Reunion And
the association APLAMEDOM, joint controllers of the data processing.
Contact : piom.tretzerbaj@univ-reunion.fr
Or contact@aplamedom.org
Data Protection Officer (DPO) of the University of Reunion Island :
by email to dpd@univ-reunion.fr, or by mail to:
University of Reunion Island — To the attention of the Data Protection Officer
15 avenue René Cassin, CS 92003, 97744 Saint-Denis Cedex 9
Data collected and purposes
We only collect the data you provide to us via the website forms, as well as anonymized browsing data:
| Treatment | Data | Purpose | Legal basis |
|---|---|---|---|
| Registration for the event | Name, surname, organization, position, email, telephone | Managing registrations and welcoming participants | Implementation of pre-contractual measures |
| Call for Papers | Name, surname, affiliation, email, scientific abstract | Evaluation of submissions by the scientific committee and establishment of the program | Implementation of pre-contractual measures |
| Contact form | Name, surname, email, phone number, message | Response to your request | Legitimate interest |
| Newsletter | Sending news about CIPAM and the activities of APLAMEDOM and the University of Reunion Island | Consent (dedicated checkbox) | |
| Audience measurement | Browsing data (pages viewed, visit duration, device type, approximate city) | Website traffic statistics | Consent (cookie banner) |
Online payments are secured by HelloAsso on his own
platform: banking data never passes through our site.
Consult the HelloAsso privacy policy.
Recipients
The data is accessible only to the teams responsible for organizing the congress.
(University of Reunion Island / TrétZerbaj project, APLAMEDOM) and their service providers
techniques acting as subcontractors (hosting provider o2switch, agency Vice Versa).
They are neither sold nor given away to third parties.
Shelf life
Data related to registrations, submissions, and contact requests is stored.
up to 3 years after the event and then deleted.
The email addresses collected with consent for the newsletter are
Data is kept for 3 years from the last contact. Audience measurement statistics
are kept for a maximum of 14 months.
Cookies and audience measurement
The site uses Google Analytics (Google Ireland Ltd) to measure its
traffic. These cookies are not stored that after your consent,
collected via the banner displayed during your first visit. You can refuse without
that this will not affect your browsing, and you can change your choice at any time via the link
Manage my cookies at the bottom of the page.
The data thus collected may be transferred by Google to the United States.
This transfer is governed by the EU-US Data Privacy Framework, which Google adheres to.
Technical cookies strictly necessary for the operation of the site (session,
security) can also be deposited; they are exempt from consent.
Your rights
In accordance with the General Data Protection Regulation (GDPR) and the law
«"Data Processing and Freedoms", you have a right of access, rectification,
erasure, limitation, objection and portability of your data.
To exercise these rights, write to
piom.tretzerbaj@univ-reunion.fr,
contact@aplamedom.org, or to the delegate to the
University data protection (dpd@univ-reunion.fr).
If you believe your rights have not been respected, you can file a complaint.
to the CNIL (www.cnil.fr).
Last updated: July 17, 2026.